Property Projects Administrator 

Full-time, Permanent 

Remote role with occasional travel to our offices/sites across the UK

The Dental Property Operations team is responsible for providing an interface between the provision of property management services by specialist FM service providers and the business needs of Bupa.

The role of the Administrator is to maintain administrative support on planned projects delivered by the Dental Property Operations Management team.

The Project Administrator will liaise with the Dental Property, Clinical Services and Portfolio Strategy teams, to support alignment of work schedules and provide regular formal progress reports on projects.

Responsibilities

• Support the Property Operations team by raising CAPEX work orders.
• Coordinate the scheduling of enabling works and clinical equipment installations between business partners, Property and practices.
• Draw data from Helpdesk systems, project platforms and spreadsheets to compile regular and ad‑hoc reports and presentations for stakeholders.
• Raise approved project purchase orders, receipting work in line with agreed processes.
• Liaise with external stakeholders to gather information required for reporting.
• Attend project meetings, providing updates and presentations as needed.
• Maintain accurate live project data so stakeholders have clear visibility of project status.

General Support

• Assist with the review and management of Dental Property email inboxes.
• Provide cover in the absence of other Dental Property Administration roles.
• Support compliance, utilities, sales and mergers, and BAU CAPEX reporting.
• Engage with the Central Property Administration team to share best practice and identify efficiencies.
• Support FM contract cost analysis.
• Carry out first‑line review and compilation of supplier invoice applications to support the Head of Property Operations with cost review, approval and challenge.

Skills/Experience

• Strong knowledge of project processes and reporting requirements.
• Ability to manage and prioritise your own workload effectively.
• Experience supporting senior leaders, operational managers and business stakeholders.
• Excellent interpersonal, communication and diplomacy skills.
• Confident PC user with strong competence in Microsoft Word, Excel, PowerPoint, Outlook, Teams and new business systems as they arise.
• Good working knowledge of e‑purchasing systems.
• Understanding of general administration processes that support and complement property management services.

Benefits

The benefits here are industry-leading, and we’ll be able to tell you more about them in the process (or jump to the benefits and rewards page on our careers site for a flavour). But here’s a snapshot:

• 25 days holiday, plus the option to buy more.
• Discounts in over 7,000 retailers, discounted gym membership and discounted dental insurance (of course).
• Health Trust - our bespoke employee private healthcare plan, providing healthcare cover with no medical underwriting for colleagues and their families.
• Access to remote GP and nurse services, physiotherapy, and mental health support.
• MyHealthcare Allowance, an annual allowance which is redeemable against a menu of Bupa healthcare products.
• Early access to your earned wages through Wagestream.
• Cycle to work scheme.
• And many more, just ask…

If you or someone you know would be interested in working with a dynamic and expanding healthcare business, with lots of support on offer, great benefits and friendly teams, we would love to hear from you!

To find out more about working with us, find us on LinkedIn, Facebook and Instagram.

Here you’ll be welcomed. We champion diversity and we understand the importance of our people representing the communities and customers we serve. You’ll find an inclusive environment where you can be yourself and where everyone is driven by the same purpose – helping people live longer, healthier, happier lives and making a better world.  

Bupa takes pride in being a Level 2 Disability Confident Employer and will aim to offer an interview/assessment to disabled applicants who best meet the minimum criteria for the role. We are committed to ensuring you are treated fairly during the recruitment process and offer reasonable adjustments to anyone who may benefit from accommodations to the recruitment process.

Bupa Dental Care is an equal opportunities employer.